Grant­ management

Funding is an important lever for companies to drive innovation and make investments. Take advantage of our expertise and outsource time-consuming accounting tasks to the EurA professionals. We accompany you through the project and manage the approved grants, schedule monitoring, documentation and incoming payments for you.

The billing
of funding projects

Are you planning to apply for funding for a subsidised project? Or have you already received an approval notice and would like to have the billing handled externally? We can take over all project accounting in your company and will be at your side until the proverbial closing of the file lid at the project organiser.

 

What is grant management?

Grant management at EurA means the numerical processing of a funded project by experienced accounting professionals. We support our customers in efficiently accessing funding from the project sponsor and in providing complete and legally watertight proof of how it is used. Otherwise, there is a risk that approved grants will not be fully utilised, will be reduced or even reclaimed. With us, on the other hand, you can keep track of deadlines, payments and evidence. This allows you to concentrate fully on the technical part of your project – we take care of the rest. Our billing support covers innovation projects of almost any size, from 10,000 euros to well over 100 million euros in project volume.

By the way: our range of services extends well beyond accounting. We are at your side with our funding advice, from identifying suitable funding programmes to project conception and application.

 

 

Elisabeth-Schmid-NEU
Request free consultation

Your
contact person
Elisabeth Schmid
+49 7961 9256-222

Request free consultation

EurA grant management in figures

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25+
years

experience in grant management

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100+
m €

annual funding commitments

What sets us apart from other service providers

At EurA AG, you benefit from more than 25 years of experience in grant management. With a structured approach and our own funding management software, experienced funding professionals ensure that you utilise your funding in the best possible and legally compliant way.

We attach great importance to personalised customer service in project support: as a rule, you have a single contact person (plus a deputy) who knows your project inside out. Throughout the entire process, we proactively advise you on your options so that no subsidies are lost. We use our own controlling tools for an optimal overview of costs and for time management. A well-organised team of around a dozen employees is involved in accounting.

And our figures speak for themselves: in 2023 alone, we managed over 100 million euros in funding commitments for our customers.

Our grant management service

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Funding call-off

We prepare the payment requests to the funding organisation for you. You then only need to send the documents to the project sponsor. Calls for funds are usually due every three, six or twelve months. You will receive the funding directly into your account.

 

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Funding controlling

We account for your funding transparently and in line with the budget planning, provide you with the target/actual status at all times and ensure that deadlines are met in accordance with the grant notification. If required, we also prepare change requests for reallocation of funds or project extensions for you, as well as the cancellation of blocks on funds.

 

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Documentation

When it comes to complete documentation that can be reviewed at any time, we support you. This includes creating reports and checking documents for completeness – such as timesheets, copies of invoices with payment receipts.

 

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Support with audits

We help you to access subsidies in a legally compliant manner. If an audit is pending, we are there for you: in the event of an audit by the Federal Audit Office (Bundesrechnungshof), we can access your mirror file.

 

Simply outsource the billing

External grant management pays off

Many companies place their entire project accounting in our hands, regardless of whether the funding was applied for by the company itself or with our support. Outsourcing these tasks brings numerous advantages:

  • You do not "give away" any subsidies. As project costs can also change over the course of a project, we keep a constant eye on them. Thanks to our project controlling, we can apply for funding shifts and reallocations at an early stage.
  • You can spend more time on technical tasks that are important for the implementation of the project. We handle the external accounting of funding efficiently and take on time-consuming controlling tasks. For example, we create the funding statement for you based on your hourly records and your receipts. We also clarify open issues directly with the project sponsor.
  • You benefit from our experience. We ensure that the funding is used legally compliant so that there are no reductions. Insufficient project controlling, for example, can lead to the funding amount not being fully utilised. In the worst case, incomplete or false information can also be interpreted as grant cheating and is penalised accordingly.
  • We support you in communicating with the funding organisation and accompany you during external audits. Thanks to our many years of experience, we maintain excellent contact with various project sponsors.
  • We help you maintain an overview of all approved costs at all times. You can see at a glance which funds have been accessed and what the status of the cost items is.

What is the exact billing process?

Billing by EurA professionals

Our billing department is on hand to assist you with project controlling and the call-off of funds. All grants are professionally accounted for here, considering subsidy-related aspects from the start to the end of the project.

We support you every step of the way: At the start of the project, we prepare you for the billing-specific requirements in a kick-off meeting. You will also receive a briefing on what you need to pay attention to and what documents we expect you to supply.

  • Overall project planning
  • Templates for hourly time sheets
  • Personnel cost calculation
  • Checking costs
  • Checking timesheets
  • Plan/actual comparisons
  • Reallocation requests for costs
  • Project extension requests
  • Support with interim and final reports (technical section)
  • Preparation of utilisation reports (commercial section)
  • Preparation for financial audits

We invite you to outsource your grant management to us. Rely on our expertise and leave the management of your funds to us so that you can concentrate on the essentials: the success of your funding project.

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EurA AG
Max-Eyth-Straße 2
73479 Ellwangen

T- 079619256-0
info@eura-ag.com